By integrating its EZeDocs document output management solution with its EZContentManager solution, ACOM establishes a seamless flow of electronically generated corporate documents to a centralized data repository, where they are automatically indexed and stored securely. Once in the repository, content becomes available to authorized individuals enterprise-wide for review, distribution and collaboration. Both EZeDocs and EZContentManager feature modular architecture and are available as free-standing solutions.
ACOM Solutions, Inc. has integrated its EZeDocs document output management solution with its recently launched EZContentManager http://www.acom.com/content_management/index.html [web-based document management system, establishing an enterprise-wide, platform-agnostic solution for creating, capturing, storing, retrieving, managing and distributing internal and external documents and organizing them in a centralized data repository, it was announced today by Sam Mikhail, vice president, eBusiness Division.
“This represents an ideal back office solution for mid-size companies as well as for departments of larger corporations, because it addresses the problems of data isolation and the delays and confusion that can result from archaic manual filing and retrieval process,” Mikhail said. “In doing so, it facilitates document access and review, expedites customer service response, and simplifies collaboration, compliance and other complex processes that characterize today’s business operations.”
EZeDocs offers extensive capabilities for electronic form design, data formatting and document distribution. It requires no programming or customization to existing applications and it integrates seamlessly with the standard output of all ERP/accounting software packages. Users simply direct their standard data output to EZeDocs via an output queue or through the file system and EZeDocs does the rest. Documents reformat automatically based on user-defined templates stored within EZeDocs; color accents, images and electronic forms are added; and output can be generated as high quality laser printed copies or automatically distributed via secured email, automated fax, secure web posting, or as EDI/XML documents.
EZeDocs can automate distribution of any business document currently distributed via labor intensive and more costly options such as traditional print and mail or print and fax processes. Customer statements, invoices, purchase orders and warehouse documents are just few examples of documents that can be automated.
EZContentManager serves as a centralized document repository that allows authorized users throughout the organization easy access to all documents via a secure browser. In the integrated solution, electronic copies of documents generated in EZeDocs are automatically indexed and stored in EZContentManager for easy access throughout the organization. Documents in the repository can be retrieved and viewed using a browser or directly through Windows Explorer, with full support for WebDAV (Web-based Distributed Authoring and Versioning) protocol. The solution’s integrated work flow process coordinates all phases, automates usage control and provides a full range of reports.
Computer generated documents, scanned documents and other files such as photos, videos and graphics, can be automatically indexed and checked into the EZContentManager document database, where they are protected with advanced multi-level security along with detailed audit logs and tracking reports, under the control of a system administrator or administrative group. The integration also accommodates payments and payment detail documents that are generated by EZPayManager, a companion solution to EZeDocs.
“Companies that have been considering or pursuing the ideal of a paperless back office now have a comprehensive and affordable solution available through the integration of ACOM’s back office processes and EZContentManager,” Mikhail said. “Historically, http://www.acom.com/content_management/index.html [enterprise content management has been cost-prohibitive for many and process-prohibitive for others, with system complexity often standing in the way of widespread employee acceptance and utilization.
“ACOM’s integrated solution takes full advantage of web technology, something virtually everyone is familiar with today. Since the only user requirements are a browser and web connection, installation costs are limited to the purchase and implementation of the software and the SQL repository. The use of common desktop procedures, such as drop-down menus, full-text search, interactive screens and mouse-click selection, makes retrieval under a variety of search options easy, abbreviating training requirements and supporting acceptance and use of the system.”
All of the solutions are modular with individual modules starting under $5,000, enabling companies to begin their paperless office transition at any level and to build out their solutions as additional applications are identified.
ABOUT ACOM
ACOM Solutions, Inc. is a leading provider of payment management, document output management, content management and B2B EDI and XML solutions that integrate with ERP and CRM applications to optimize back-office and B2B processes for electronic, Internet and paper-based commerce. Now in its 23rd year of business, ACOM is a leading software organization with offices and solution partners worldwide. ACOM corporate headquarters are in Long Beach, California and iSeries (AS/400) division headquarters are in Duluth, Georgia. ACOM also has regional offices located in several major U.S. cities. For more information visit: http://www.acom.com
